Bring choir member records, contact details, voice parts, roles, permissions, attendance and guardian relationships into one clear place built for choir administration.
Member administration without scattered spreadsheets
Separate spreadsheets, contact lists and admin tools make it harder to know which member information is current. Choirhub provides a choir membership management system where authorised people can work from the same organised records.
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Less duplication
Keep core member information together instead of maintaining different contact, role and attendance lists across several tools.
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Clearer administration
Give the people responsible for membership a consistent place to manage choir members as details and responsibilities change.
A practical choir member database
Central member profiles and contact details
Choirhub brings the member directory and individual profiles into one connected system, helping the choir keep essential information clear and accessible to authorised users.
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Individual profiles
Keep each singer's name, contact details and membership status connected in their member profile.
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Central directory
Use one choir contact database rather than relying on separate lists held by different volunteers.
Organised around your choir
Voice parts, sections and roles
Member records can reflect how the choir actually works, from soprano, alto, tenor and bass sections to committee and administrative responsibilities.
Record each singer's voice part and choir section.
Identify committee roles and administrative roles.
Keep responsibilities associated with the correct member record.
Update member information as parts, sections or roles change.
Authenticated access and role-based controls help keep member administration available to the people who need it, without treating every member or committee role the same.
A clearer way to welcome members
Membership requests and onboarding
Before membership begins, Choirhub’s audition software supports the prospective-member process. Incoming membership requests can then be reviewed by authorised administrators and approved or declined, with accepted members moving into Choirhub's connected member system for ongoing administration.
Records with useful context
Attendance and apologies connected to members
Attendance becomes more useful when it stays associated with the correct singer, rehearsal or event. Choirhub connects attendance history and supported apology information with the member records they relate to.
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Member-linked attendance
Keep rehearsal and event attendance associated with the relevant member instead of reconciling a separate register later.
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Apologies in context
Connect supported advance apologies with the correct member and event so authorised administrators can review attendance with clearer context.
Reach the relevant people
Communication connected to member records
Choirhub connects communication with the people and structure of the choir. Messages can be organised around members, groups, sections and roles rather than relying on disconnected contact lists.
Built for family relationships
Youth members and guardian relationships
Youth choir administration needs more than an adult member list. Choirhub supports child profiles linked to parent or guardian accounts, with access designed around the family relationship.
Link child profiles with the appropriate parent or guardian accounts.
Allow one guardian account to manage multiple children.
Connect guardian-submitted apologies to the correct child.
Limit child information to authorised administrators and linked guardians.
Responsible access
Secure access to member information
Access to Choirhub requires authenticated login credentials. Member information and uploaded resources are held in platform-managed storage, with role-based access controlling who can view or manage relevant information.
More than a standalone directory
Member management that works with the rest of your choir
Choirhub's choir member management software works alongside the administration that already depends on accurate member information.
Attendance: keep participation history connected with each singer.
Events: associate rehearsals, concerts and apologies with the right members.
Communication: reach members through relevant groups, sections and roles.
Choir administration: keep people, permissions and responsibilities in one connected place.
Member-management FAQs
Common questions about managing choir members
Choirhub keeps member names, contact details, voice parts, sections, membership status and choir roles together in individual member profiles.
Yes. Choirhub can organise members by voice part and choir section, keeping that information connected to each member profile.
Yes. Role-based permissions allow authorised choir administrators to control who can see or manage different areas of Choirhub.
Yes. Child profiles can be linked to parent or guardian accounts, and one guardian account can manage multiple children. Access is limited to authorised administrators and linked guardians.
Yes. Attendance and apology history can stay connected to the relevant member, rehearsal or event record.
Yes. Authorised administrators can review incoming membership requests and approve or decline them before adding members to the choir's system.
Bring your choir member records into one connected place
Start a 30-day free trial of Choirhub. No credit card required.